AllSpamAway

 

Congratulations! You just got a small big tool.

AllSpamAway saves you time, keeps your computer safe, and shows you only the messages that matter. All of this with minimum or no effort from your part.

 

Because time is money, it would be good for you to spend 15 minutes reading this user manual. It will save you many hours and days cleaning spam, viruses and other junk e-mails.

 

You can try AllSpamAway for free in every sense of the word. Your computer and software run no risk installing it.

AllSpamAway is an Add-Inn to Outlook; you can disable it from Outlook or uninstall it altogether.

Once AllSpamAway is uninstalled your system will be restored as if you have never installed it. We are confident you will not last long without re-installing it.

 

AllSpamAway successfully keeps all spam, spoof and viruses away

Usually, anti-spam software requires the user to manage the sender’s e-mail addresses, by manually selecting which e-mails are spam and which are friendly. Unfortunately, many spammers use a different address each time they send you spam, avoiding any blocks that you might have put on one particular address. This keeps you busy deciding whom to block.

 

AllSpamAway eliminates the need to block spam altogether because it treats any new address as spam until proved to be friendly. With AllSpamAway installed in your Outlook, all e-mails arriving from new addresses will be placed on the AllSpamAway folder and the e-mail address will be added to the Away List. At the same time, a Sender’s Verification E-mail (VE) containing a unique code will be sent to all new sender addresses, and the date will be stamped in the Away/Pending list. For the sender’s e-mails to gain access to your inbox, the sender just needs to reply to the VE within the pre-determined time period set by the user. When the Reply E-mail with the same code arrives to your inbox, it is checked against the Away/Pending List. If it matches, all the sender’s e-mails in the AllSpamAway folder are moved to the inbox, and his address is also moved to the Show List. Future e-mails from this address will be placed in your Inbox. If necessary, you can manually move any e-mail address to the Show or Away lists. Addresses manually moved will stay where they were moved to.

 

Set up the e-mail accounts for which you want e-mails to be processed through AllSpamAway

For Outlook Express how to process e-mails can be selected from the setup screen.

For Outlook, e-mails that arrive through accounts that have not been set up with AllSpamAway will not be processed, unless the sender’s address is in the Away List.

This feature allows different control of different accounts under the same e-mail client and protection software.

 

All e-mail addresses in the Away List will be treated as spam

With no exception, senders’ e-mail addresses in the Away list will always be sent to the Away folder, even if they arrive through an account that has not been set up with AllSpamAway. In this way, if you do not want to receive e-mails from a particular address, you can add it manually to the Away list using the appropriate icon on the AllSpamAway menu bar.

 

All e-mail addresses in the Show List will be treated as friendly

You can let the senders do the job or you can add addresses manually to the Show List When an e-mail from that address arrives, it will be left in the Inbox or it will follow the outlook message rules as you set them up.

 

Only e-mails in the Inbox are processed

Only e-mails that arrive to the inbox folder will be processed. If there are outlook message rules, messages that follow those rules will not be processed.

 

AllSpamAway and Outlook message rules

If you created a rule to move e-mails to a certain folder when they arrive on your inbox, the rule will usually be first applied. Only remaining e-mails in the inbox will be processed by AllSpamAway.

Priorities

E-mail addresses in the Show and Away lists have priority over domains in such lists

Example:

Arriving e-mails from nameaway@domainshow.com, which is in the Away List, will go to the Away folder although domainshow.com is in the Show list.

Arriving e-mails from nameshow@domainaway.com, which is in the show list, will remain in the Inbox folder although domainaway.com is in the Away List.

 

Auto responders

E-mail addresses in the "From:" or "Reply to:" fields sent from spammers usually do not exist as spammers avoid receiving too much e-mail in their mailboxes and being localized. Some seldom use an auto responder. In this case, their e-mail will show in your Inbox and their address will be listed in the Show List.

Simply click on their e-mail and then click on the AllSpamAway Icon to send their address to the Away List. All their e-mails in the Inbox will be moved to the Away folder and future e-mails from them will be processed and moved automatically to the Away Folder.

On the other hand, companies usually have existing e-mail addresses with auto responders or a person that will check arriving e-mails. These will answer the Verification E-mails.

 

What if your recipient is also using AllSpamAway?

It is a good idea to add all the e-mail addresses that you send e-mails to in the Show List, otherwise, if your recipient has AllSpamAway installed, his AllSpamAway will place your e-mail in his Away folder and will send you an E-mail Verification. Since you do not have his address in the Show List, your AllSpamAway will place his address in the Away/pending verification List and his e-mail verification in the Away Folder, the end result being that none of you will be able to see the other’s e-mail.

 

Compatibility

Software:

This version of AllSpamAway works only with Outlook Express, Outlook 2002/2003 XP and Outlook 2007. Your system must be running Windows XP.

Hardware:

At least 40 MB of free hard disk space and 128 MB of memory must be available. Pentium, Celeron or compatible processor is recommended.

 

Installing AllSpamAway

1. Close Outlook and disconnect any device that synchronizes with it, like a pocket pc or palm device.

2. Run the AllSpamAway installer, and follow the on-screen instructions. Note: AllSpamAway must be in the same language as your Outlook or it might not work properly or at all.

3. Start Outlook and then connect any device that will synchronize.

4. You will notice that the AllSpamAway menu bar appears below the usual Outlook menus.

 

Setting up the e-mail accounts to be watched by AllSpamAway

You need to setup the accounts that you want AllSpamAway to process arriving e-mails from.

If you have an account forwarded to an address that points to your inbox, you must setup the account to which people send.

Example: name@forwardedaccount.com is forwarded to your@account.com. Although the final e-mail arrives to your inbox through your@account.com, you must setup name@forwardedaccount.com in order to be processed by the software. You can use the SMTP server, username and password that you use for your@account.com

 

1. Click on the icon to open the setup window.
2. Fill in the fields with the correct information for each e-mail account that you want AllSpamAway to watch.

ü       Account name: any name to recognize that account.

ü       E-mail address: the actual e-mail address for that account

ü       SMTP server: same settings as you are using in Outlook.

ü       Check the box if your server requires Authentication and fill in the username and password fields.

3. Test the settings. Wait until you receive the feedback from your server to ensure that the account is setup correctly.

 

Settings for popular web mails if you set them up as POP3

Hotmail:

1. Enter an account name
2. Enter your hotmail e-mail address
3. SMTP Server information: mail.hotmail.com
4. Do not check for authentication, as it is not required.

Hotmail cannot be set up as a POP3 account, so AllSpamAway will have no effect on Hotmail accounts.

 

Yahoo:

1. Enter an account name
2. Enter your yahoo e-mail address

3.      Server Information

• SMTP Server: smtp.mail.yahoo.com
3. Check the box next to "My outgoing server (SMTP) requires authentication."
4. Check Require Authentication
• User Name: Enter your Yahoo! ID (your email address without the "@yahoo.com").
• Password: Enter your Yahoo! password.

Gmail and other unsupported e-mail accounts:

Although this version of AllSpamAway is not compatible with SSL or encrypted connection, it is still possible to filter all the spam coming to your gmail account if you have another e-mail account that you can use to send the Verification E-mails.

1. Type in yourname@gmail.com in E-mail address (this is the e-mail address that your sender will see when receiving the Verification e-mail)
2. Use any account that requires authorization and enter your username and password for that account in the fields Username and Password.

When AllSpamAway receives e-mail through the account yourname@gmail.com, it will be processed, and although another account will be used to send the VE, the person receiving it will see and reply to yourname@gmail.com.

 

General Setup

 

Delete e-mails in the Away folder if sender did not reply after the predetermined amount of days.

You decide how many days you grant senders that have not yet replied to the VE’s before deleting their e-mails in order to maintain an adequate number in the AllSpamAway folder.

AllSpamAway deletes e-mails from senders that haven’t been authorized every time outlook is opened. You will see “Status: Cleaning AllSpamAway Folder” in the AllSpamAway menu bar. All e-mails older than the preset days will be deleted in the AllSpamAway folder.

You can clean the AllSpamAway folder in the same way if click on the trash can icon on the AllSpamAway menu bar.

 

Allow VE re-send after Away messages have been deleted

When this option is checked, AllSpamAway will delete the sender’s address from the Away list when their e-mail is older than the days you determined. If a new e-mail is received from this sender, a new Verification Email will be sent, giving him a new opportunity to reply and add his address in your Show list.

 

If this option is not checked, no new Verification E-mails will be sent to addresses in the Away list when new e-mails from the same senders arrive. All e-mails arriving from these addresses will be placed in the Away folder and will be deleted after the days you determined passed.

Addresses added manually to the Away List, will remain in the Away list. The sender will not receive any further VE's and all of his e-mails will remain in the Away folder until deleted.

 

Delete verification e-mails when they arrive

Bear in mind that some people might add text to their VE replies. If you automatically delete those e-mails you will not be able to read those texts.

 

Adding e-mail addresses to the Show list when you send them an e-mail

Pick the option you prefer. However, take into account that if the person that you are sending an e-mail to is using AllSpamAway and you do not place his address in the show list, your e-mail might be placed in his AllSpamAway Folder. In this case, you would receive this person’s Verification E-mail, which will be placed in your Away folder because he or she is not in your Show List. This person will then receive a VE from you, which will also be placed in his Away folder. As a consequence neither of you will be able to see the other’s e-mail in the Inbox.

 

How do you want to process the received messages, for Outlook Express only

Process all received messages: as said, all received messages will be processed regardless if the message is directed to a configured address or not. If the received message contains one of the configured accounts in the To field, the verification e-mail will be sent for this same account. If the received message does not contain one of the configured addresses in the To field, the verification e-mail will be sent through the first configured account.

If your selection is “Process only messages with any of my configured accounts in the To field” only those messages will be processed. If the received message contains any of the configured addresses in the CC or the BCC fields, or it appears within a group, it will not be processed.

 

 

Text to send as body of every Verification Email

Once you have bought your license you will be able to change the body of the message in each Verification E-mail.

Use a short message, in the languages that most of your sender’s will understand to make them reply the VE if they want their messages to get to you.

Example:

 

Hi, I am YOURNAME this is a sender verification e-mail from my new software, AllspamAway. This message is important for you and for me. Please reply to it and I will be able to read all your e-mails.

Hola, soy SUNOMBRE este es un e-mail que mi nuevo software AllSpamAway envía para verificar el e-mail que me enviaste. Es importante para ti y para mi. Por favor responde a este mensaje para que yo pueda leer todos tus e-mails.

 

English:

This is the way AllSpamAway works:

If you reply to this e-mail I will be able to read all of your messages and your e-mail address will be added to my contact list.

 

If you do not reply within 3 days, all your messages will be permanently deleted. Sorry, but I do not accept any more spam.

 

Since I'm using AllSpamAway software I receive only what matters, no spam, no viruses, malware or phising e-mails at all.

 

You will have to do this just once for this e-mail address. For your convenience, reply to the last sender verification e-mail that you have received.

 

Thank you and have a nice day.

 

Español:

Así funciona AllSpamAway (fuera con todo el spam):

Si respondes a este e-mail podré leer todos los e-mails que me has enviado y agregarte en mi lista segura.

 

Si no respondes en 3 días todos tus e-mails serán borrados. Lo siento, pero no acepto mas  spam.

 

Desde que uso AllSpamAway solo recibo lo que me interesa, nada de spam, ni virus, ni spoof, etc.

 

Tendrás que hacer esto una sola vez para esta dirección de e-mail. Para tu conveniencia responde al último e-mail de verificación.

 

Gracias y que tengas un buen día.

 

 

Sender’s Administration

Although AllSpamAway does its job automatically, you can always see and manage who you block or show. Click Show List or Away list and use the filter to find an e-mail address.

Actions in order from left to right:

A. Add e-mail address/domain to the current viewed list

1.Type in the e-mail address or domain

2. Click OK.

B. Edit e-mail address/domain

1. Click on an address/domain

2. Click edit and enter changes

3. Click OK to save or Cancel.

C. Trash e-mail address/domain

1. Click on an address/domain

2. Click the trash can to delete it.

D.  Move an address/domain to the Show List.

1. Click on an address/domain

2. Click the icon to move it.

E.  Move an address/domain to the Away List.

1. Click on an address/domain

2. Click the icon  to move it.

F. Export Settings and Lists. To save for future use in a new AllSpamAway installation.

Import Settings and Lists from file.

 

Processing speed

Speed in processing greatly depends on Internet connection speed and third party servers since when processing AllSpamAway needs to send verification e-mails to all those addresses not in the lists.

Sometimes, a sender’s server might take its time to respond also.

 

 

Maintenance

Other than adding some addresses to the Show or the Away lists manually every once in a while, AllSpamAway requires no effort from your part. Your senders will do most of the maintenance by replying to the Verification E-mails.

Except for e-mail addresses added manually, AllSpamAway automatically deletes e-mail addresses in the Away list that are older that 30 days and those older than the days that you have set up when starting Outlook. This procedure prevents the list from growing indefinitely.

 

Saving settings and lists for a new installation

Export the settings and lists from the current computer to a file.

 

1. Go to Sender’s Administration.

2. Click on the  icon

3. Write a name and save the file for future use when the save window opens.

4. Install AllSpamAway.

5. When Outlook opens you will be prompted to setup the accounts, click cancel.

6. Go to Sender’s Administration and click on the Import Settings/Lists icon .

7. Look for the file that you have exported to and open it.

 

Disabling AllSpamAway from Outlook (not valid for Outlook Express)

If want to know how is life without AllSpamAway, you can disable it. All your settings and lists will remain untouched and you could enable it and do a Clean Inbox Now at any time.

 

1. In Outlook, go to Tools à Options à Other à Advanced Options à COM Add-Ins.
2. Uncheck the box for AllSpamAway
3. Click OK
4. Close all windows and restart Outlook for the changes to take effect.

 

To enable AllSpamAway just follow the same steps but in step 2, check the box instead.

 

Uninstalling AllSpamAway

Before you uninstall AllSpamAway we recommend you to export the settings and lists to a file. In this way, you will have the chance to import this settings and lists into a future AllSpamAway installation. If this need arises, you will be able to avoid setting everything up again and reconstructing your lists.

 

To uninstall AllSpamAway go to Control Panel à Add/Remove Programs à AllSpamAway à Remove.

 

Troubleshooting and Run Time Errors

A. Sometimes, when filtering e-mails Sender’s lists in Sender’s Administration, an error may occur. AllSpamAway will no longer be working for that session.

Close Outlook and reopen it again to Start AllSpamAway in a new session.

For Outlook Express any error, save any unsaved work, close all programs and restart your computer.

 

B. It might occur that after receiving too much e-mail AllSpamAway leaves some unverified e-mails in the inbox. To solve this, just click on the “Clean Inbox Now” button.

 

C. AllSpamAway menu bar does not appear:

Sometimes, Outlook might encounter a problem and in order to start fresh, it might ask you to disable add-ins. AllSpamAway is an add-in and might be disabled.

If this is the case, do the following:

1. Go to Help à About Microsoft Outlook à Disabled Items
2. If in the list, Select AllSpamAway and click Enable.
3. Close all the opened windows
4. Re-start Outlook.

 

Another way to reinstate AllSpamAway is:

1. In Outlook go to Tools à Options à Other à Advanced Options à Com Add-Ins
2. Check that AllSpamAway is there and the box is checked.
3. Click OK to save and close the windows.
4. You might need to re-start Outlook for changes to take effect.

 

Sometimes this method does not work, because Outlook disables the plug-in even if you enable it. Then do the following:

1. In Outlook go to Tools à Options à Other à Advanced Options à Com Add-Ins
2. Select AllSpamAway and click Remove.
3. Click the Add button, a dialog box will open to let you pick the plug-in to be added.
4. Look for C:\Program Files\AllSpamAway\AllSpamAway for Outlook.
5. Select the AllSpamAway.dll and click OK.
6. Close all dialog windows.
7. The AllSpamAway menu bar will appear again.

If nothing seems to work, close all programs and reset the computer to start fresh.